AGM Nominations

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BEDFORDVIEW ATHLETICS
ROLES & RESPONSIBILITIES 2017/2018

Committee Members – Joint Responsibilities
Manage the ongoing financial position of the Athletics Section
Promote interaction with club members
Primary & central communication source for Athletics Section members
Ratify purpose of and selection to the performance squad
Assist the Social Organiser with the planning of events.
Attend/Host social functions
Fund raising/sponsorship for athletics section – takkie draw/time trial/etc
Ensure Modus Operandii of the club is being adhered to by members and officials (committee, leaders, marshalls, etc.)
X One Committee Member to attend monthly Dis-Chem Committee meetings.

Chairman
Primary Spokesperson for Bedfordview Athletics
Organise and schedule the monthly committee meeting (2nd week of the month)
Chair the monthly committee meeting
Prepare the agenda for the monthly committee meeting
Attend & represent the Athletics Section at the main club monthly meeting (last Monday of each month)
Drive any negotiation involving the interests of our members
Manage the on-going financial position of the club in conjunction with Treasurer
Co-ordination of yearend function & prize giving with Social Organiser
Run monthly takkie draw/Guest Speaker events with Vice Chairman & Captain
Appointment of Dis-Chem Chairman
Primary Liaison to the Dis-Chem organising committee
Prepare contribution to weekly newsletter (upcoming events; news of interest)
Identify prize winners for yearend prize giving (with Vice Chairman & Captains)

Vice Chairman
In the absence of the Chairman, step into acting position.
Assist the chairman with his/her duties and prepare to move into Chairman role
Attend all Inter Club Time Trial Challenge meetings
Drive our involvement, attendance and competing in the Inter Club Time Trial Challenge
Organise and Host our leg of the Time Trial Challenge
Co-ordination of Comrades refreshment tables
Identify prize winners for yearend prize giving (with Chairman & Captains)

Secretary
Take minutes at monthly meetings and circulate by email within 1 week to the committee
Take minutes at the AGM and circulate by email within 1 week to the committee
Ensure all communications (emails etc.) to the club are forwarded and/or replied to by the relevant committee member
Co-ordinate the stock holding and selling of all club kit in conjunction with The Sweat Shop Bedfordview
Source, design & presentation of the Comrades tops by November meeting – full committee to give input. Also securing sponsorship to finance the tops.
Assist the Social Organiser with the planning and preparation for the yearend awards function
Keep a list of all prize giving trophy winners and coordinate the return of these from 2 months before the next prize-giving.
Co-ordinate License evening (in conjunction with Treasurer & Alan Smith)
Develop New Member Induction programme

Treasurer
Preparation of annual income & expenditure budget
Present income and expenditure statement at monthly committee meetings
Preparation of annual financial statements for the AGM for presentation to the members
Update and maintain all “active members’” details on the website/email database
Liaison with Alan Smith of Virgin Active.

Running Captain
Selection of leaders and marshals for each of the running schools (ongoing communication with school leaders)
Liaise with the Club Coach on training schedules for the various running schools
Attend & represent Bedfordview Athletics at the CGA meetings
Ensure our club details are up to date in the CGA books/reports/website
Prepare race calendar for catering and gazebo needs – and hand over to Social Organiser
Appoint person to update Club Board with weekly routes
Co-ordinate roster of club members to take gazebo/drinks to races
Co-ordinating the safekeeping of club gazebos, cooler boxes & trailer
Identify prize winners for yearend prize giving (with Chairman & Vice Chairman)
Identify candidates for BCC Main Club Awards in February for previous year’s accomplishments (in consultation with Chairman)
Prepare contribution to weekly newsletter (upcoming races; race results; race achievements)
Appoint Weekly Time Trial co-ordinator
Host an early season Review of the year ahead with a Q&A session
Book gazebo site for Two Oceans and Comrades
Organise gazebo (and teardrops) and refreshments for finish at Two Oceans and Comrades

Triathlon Captain (Incorporates Cycling Captain Roles)
Selection of leaders and marshals for each of the swimming schools
Create and publish weekly training schedules for the various schools
Attend & represent Bedfordview Athletics at the CGT meetings
Ensure our club details are up to date in CGT/TSA books/reports/website
Prepare race calendar for catering and gazebo needs – and hand over to Social Organiser
Co-ordinate roster of club members to take gazebo/drinks to races
Identify prize winners for yearend prize giving (with Chairman & Vice Chairman)
Identify candidates for BCC Main Club Awards in February for previous year’s accomplishments (in consultation with Chairman)
Prepare contribution to weekly newsletter (upcoming races; race results; race achievements)
Manage Triathlon kit (Source, design, stock holding, sponsorship to finance kit)
Host an early season Review of the year ahead with a Q&A session
Organise gazebo (and teardrops) and refreshments for supporters at Ironman

Cycling Captain
Selection of leaders and marshals for each of the cycling schools
Create and publish weekly training schedules for the various schools
Attend & represent Bedfordview Athletics at the CSA meetings
Ensure our club details are up to date in CSA books/reports/website
Prepare race calendar for catering and gazebo needs
Co-ordinate roster of club members to take gazebo/drinks to races
Prepare contribution to weekly newsletter (upcoming races; race results; race achievements)
Manage Cycling kit (Source, design, stock holding, sponsorship to finance kit)
Host an early season Review of the year ahead with a Q&A session
Organise gazebo (and teardrops) for supporters at halfway at 94.7

Performance Squad
Selection of squad with Chairman and Vice Chairman
Fund raising/sponsorship for performance squad with Chairman and Vice Chairman
Prepare the annual budget for the squad
Prepare and publish qualifying criteria and dates
Provide the squad with training schedules, kit, shoes and supplements
Monitor the individuals’ performances and provide individually tailored coaching
Organise squad training runs
Assist the squad with attending training sessions; club events and local races
Identify squad members to participate in major races, e.g. Comrades & Two Oceans
Organise the entries, transport and accommodation for the squad’s out of town races
Prepare contribution to weekly newsletter (upcoming races; race results; race achievements)

Social Organiser
Co-ordinating the safekeeping of club gazebos, cooler boxes, drinks & trailer
Work with the Captains in co-ordinating of refreshments and catering for local races as required
Convene sub-committees to assist with the organisation of club events
Co-ordination of venue; invitations, RSVP’s , payments for the following events:
May – Chairman’s breakfast
July – Prize Giving
Aug – BCC Barnyard Fundraiser

Coordination and marketing of other Club events including:
Bi-monthly club function – Takkie Draw/ Guest Speaker
April – Post Two Oceans Lunch CPT
April – Ironman Aches and Pains party
May – Muffin Run
June – Post Comrades Breakfast DBN
June – Comrades Aches and Pains party
August – Golf Day
August – AGM
December – Pub run

Organise Club race Weekend Away (in consultation with Committee members)

Communications Officer
Promote as much exposure as possible in the press very soon after major achievements
Co-ordination of photos at club events & races
Co-ordinate the updating of the website – reports, photos, etc.
Prepare events calendar for Website
Liaise with website developer to make changes, enhancements and fix bugs
Ensure members are aware of how to keep their details up to date on the website
Ensure that the Bedfordview website and email subscription is correctly administered
Maintain a central repository of all times for club athletes
Run website polls and conduct other initiatives to keep member and visitor interest in the site
Ensure weekly newsletter is published

Special Projects
Project teams will be established comprising of committee and non-committee members to deliver special projects. Examples include club house re-vitalisation, new website development, etc.

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I, (you name below)

BEING A FULLY PAID-UP MEMBER OF THE BEDFORDVIEW COUNTRY CLUB & ATHLETICS SECTION, DO HEREBY WISH TO NOMINATE...

FOR THE POSITION OF

UNTIL THE AGM IN AUGUST 2021.

I HAVE DISCUSSED THIS WITH THE INDIVIDUAL WHO IS WILLING TO STAND FOR ELECTION TO THIS POSITION. IDEALLY, THE PERSON MAKING THEMSELVES AVAILABLE FOR ELECTION SHOULD BE PRESENT AT THE AGM.

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